COVID-19 Notices

Updated 1 March 2021

The Covid-19 Management Plan provides guidance to the College community on how the College is managing the risk of the spread of the COVID-19 virus.  The College is committed to providing a safe environment for all staff, students, parents, contractors, volunteers and visitors. 

The management plan will be updated based on advice from government departments, by the Department of Health (DHHS) Catholic Education Commission Victoria (CECV) and the Department of Education (DET).
 

MANAGING INFECTION CONTROL

COVIDSafe Spaces

Cleaning and disinfecting will be increased throughout the Emmanuel College campuses on a regular and thorough basis in accordance with the CECV, Department of Education and public health authority guidelines.  Frequently touched surfaces and objects will be progressively cleaned throughout the day to ensure that the risk of transmission is reduced for high-touch surfaces.  This regular cleaning will include the College bus and vehicles. 

Fountain taps are available, but it is recommended that students bring their own water bottles.   

Air flow will be increased by College doors remaining open where possible, weather permitting, noting that security will be maintained. 
 
Personal hygiene products including sufficient soap and hand sanitizer will be available and adequately re-stocked in each classroom and staffing areas.  Staff and students will be encouraged to bring their own personal supply of hand sanitizer.  

Restructuring the staffing areas layout to achieve physical distancing has taken place with common use objects such as photocopier having infection control signage and hand sanitizer provided for use prior and after photocopying. 
 
Playground equipment (climbing frame) is open for use with hand hygiene being practiced before and after use. 
 
The community may use in-door and out-door College facilities including sporting facilities in line with the permitted activities, public events frameworks, limit, and density quotas issued by the Victorian Government.  Enhanced environmental cleaning will take place prior to the next school day. 
 

Maintaining COVIDSafe Practices and Activities

Face masks are strongly recommended for staff, students, contractors, volunteers and visitors when physical distancing of 1.5 meters cannot be maintained.  The face mask must cover the nose and mouth.  Face shields, scarves or bandanas do not meet these requirements.  A face mask must be carried by any person over the age of 12 unless there is an exemption.  Face masks must be worn on all public transport and school buses.  

Staff must practice physical distancing between themselves and other staff or adults to the extent that is reasonably practicable and should physically distance themselves from students where appropriate and feasible.  A face mask provides protection when physical distance cannot be maintained. Physical distancing is not practical when providing direct care and, in this situation, a face mask together with precautions, including hand hygiene, are important for infection control.  Students should practice physical distancing where possible. Maintaining a physical distance of 1.5 meters will not always be practical in the school environment.  Density limits do not apply in classrooms and other spaces for the purposes of student use, including corridors and other shared areas.  

Density limits of one person per two square metres apply to staff areas, such as staff lunchrooms and areas accessed by the public, such as reception areas. For public areas, signage will be displayed to indicate the maximum number of members of the public that may be present in the space at a single time. 
 
Whilst there is no limit on the number or type of visitors to the school premises, density limits apply of one person per two square meters.  To support contract tracing, the school will keep a record of all staff, students, contractors, volunteers and visitors on site.  QR codes are available for registering details at the College.  

Excursions and camps can resume with the approval of the College Leadership Team.  COVID-safe Management Plans for all camps and excursions will be reviewed to ensure a COVID-safe environment and held within government and CECV restrictions & guidelines. 
 
All indoor and outdoor contact and non-contact sports can resume.  Interschool sports will be held in line with community advice and COVIDSafe precautions as outlined in the Victorian government roadmap for sport and recreation.  

Musical instruments can be used, and group singing is permitted without specified limits.  The music team will implement measures that prevent risk of infection transmission including physical distancing, moving outdoors where possible, increasing ventilation, and reducing the number of people or reducing the length of time of the activity.  It is strongly recommended that face masks be worn when singing indoors or outdoors if physical distancing cannot be maintained. 
 
If a school event is held with external guests then the overall attendee limit (inclusive of guests, staff and students) must be based on the available floor space of the venue, with the density limit of one person per two square meters applied.  Any public event, for example the School Open Day, will follow the Victorian government’s Public Events Framework. 
 
If an event is held exclusively with students and staff from a single school, density limits do not apply to the venue, regardless of whether the event is held at school or at a hospitality venue, entertainment facility or community facility.

Canteen on-line lunch orders are recommended with queue control implemented. 

COVIDSafe Communication and Behaviours - “Spread the Word not the Disease”

The leadership team will provide updates and educate staff and students as follows: 
• if a staff member or student is feeling unwell then they are to stay home and notify the appropriate school contact. 
• to practice good hygiene including washing and sanitizing hands regularly for 20 seconds throughout the day using provided alcohol-based hand sanitizer available throughout the College and in the College bus and College owned vehicles. 
• 1.5 meters social distancing or wear a facemask if distancing is not possible. 
• not to share pens or equipment and regularly use cleaning disinfectant wipes or spray on equipment. 
• do not share food or drinks. 
• upon entering the College/classroom/office use hand sanitizers provided.  
• training in any Personal Protective Equipment including face masks (as required). 
• CECV, Department of Education and Department of Health information updates as they become available. 
• Staff training on the Prevention and Control during COVID-19.
          

Signage

Visual reminders will be displayed to remind the College community in facemask recommendations, the need for good hygiene and physical distancing requirements.

Student First Aid Management

Staff will practice hand hygiene (gloves) and physical distancing.  An ill student presenting to the office will be placed in an isolated space (sick bay) and contact will be made with the Parent/Guardian to collect their child as soon as possible. The student will be supervised via the sick bay camera.  If there are other students in sick bay they will be removed to another area.  

After a student who displayed flu like symptoms has been in sick bay all surfaces will be immediately cleaned with alcohol disinfectant wipes or hospital grade disinfectant spray.  Personal hygiene for staff includes wearing a facemask, disposable gloves, physical distancing and washing hands for 20 seconds.
 

MEDICALLY VULNERABLE STAFF AND STUDENTS

Parents/carers of students with complex medical needs (including those with compromised immune systems), should seek advice from the student’s medical practitioner to support decision-making about whether on-site education is suitable, noting that this advice may change depending on the status of the COVID-19 pandemic in Victoria. 
 
For vulnerable students they are to contact the Assistant Principal (Students) and a learning plan developed. 

Staff who meet the criteria set by the Victorian Chief Health Officer should seek advice from their medical practitioner in relation to onsite attendance.  Affected staff must make alternative arrangements with the Principal.  The criteria to be met is as follows: 
• staff aged 70 years and over; 
• staff aged 65 years and over and who have chronic medical conditions; 
• staff members of any age and have a compromised immune system; and 
• Aboriginal and Torres Strait Islanders who are aged over 50 with chronic medical conditions.

STAFF AND STUDENT WELLBEING

The College wellbeing team will provide programs and support for students.  The Employee Assistance Program is available for staff.  

MANAGING A SUSPECTED CASE OF COVID-19 DIAGNOSIS

Management of a suspected diagnosis is based on advice from government departments and the CECV.
 

MANAGING A CONFIRMED COVID-19 DIAGNOSIS

The College will follow the guidance of the CECV and government departments to manage and respond to confirmed cases of COVID-19.  COVID-19 is a notifiable disease in Victoria.  People who are confirmed with COVID-19 will be interviewed by DHHS (for contact tracing purposes).  COVIDsafe data will be uploaded (if available) as requested by a health official.
 

The management plan will be updated as necessary based on advice from government departments, by the Department of Health (DHHS) Catholic Education Commission Victoria (CECV) and the Department of Education (DET). 

MANAGING INFECTION CONTROL 

Facilities 

Cleaning and disinfecting will be done on a regular and thorough basis in accordance with the CECV, Department of Education and public health authority guidelines. Frequently touched surfaces and objects will be progressively cleaned throughout the day to ensure that the risk of transmission is reduced for high-touch surfaces. This regular cleaning will include the College bus and vehicles. 

Students are required to bring their own water bottles with bubble taps not in use. 

Air flow will be increased by College doors remaining open where possible, weather permitting, noting that security will be maintained. 

Personal hygiene products including sufficient soap and hand sanitizer will be available and adequately re-stocked in each classroom and staffing areas. Students will be encouraged to bring their own personal supply of hand sanitizer. 

Restructuring the staffing areas layout to achieve physical distancing has taken place with common use objects such as photocopier signage and hand sanitizer provided for use prior and after photocopying. 

Playground equipment (climbing frame) has been cordoned off. 

There will be no community use of the College sport facilities until further notice. 

Administrative Controls 

Staff, students, contractors, volunteers and visitors must wear a Face Mask while on school grounds and while traveling to and from school. This must be a Face Mask; it cannot be a bandana. Staff are not required to wear a Face Mask while teaching unless they wish to do so. Face Mask breaks can be taken for a short time, and may occur when eating and drinking, but should then be put back on as per the DHHS guidelines. 

Limiting the number of students and staff on the College grounds at any given time in one area, briefings and staff meetings will remain online or with physical distancing in place if face to face. 

Staggered release times for students as outlined in Parent communication updates. When children are being dropped off at school, parents are requested not to leave their vehicle when on College property. Adults should not be congregating in groups while dropping off or collecting their children. 

Excursions and camps are unlikely to be approved by the College Leadership Team unless there is no alternative for learning to occur. If a camp or excursion is authorized it will be held within COVID-19 guidelines. COVID-safe Management Plans for any camp or excursion venue will be reviewed to ensure a COVID-safe environment. Teachers can take students on excursion using the College equipment such as bikes, canoes or surf boards. The activities will be undertaken in the open environment. Contact and Non-Contact Sports are permitted outdoors. There will be no interschool activities including sports for the remainder of the year. 

Music classes will be adapted so that blown instruments are not used during lessons. The College choir, the Emmanuel Singers, will be unable to rehearse or perform together this term except online. 

The annual Awards event, Y12 Valedictory and Graduation will proceed but it will be in a virtual live-stream format unless restrictions ease. School assemblies will not occur. 

A record of all visitors will be maintained. All staff, contractors, visitors and parents are encouraged to download and activate the Federal Government COVID-19 safe app. Visitors and parents are encouraged to make contact via the phone or email rather than present on site. 

Social distance signage will be visible together with hand sanitizers for all people on each campus. 

Hand sanitizers will be placed in the College bus. Social distancing applies with seating arrangements. 

On-line lunch orders recommended to parents/students as outlined in the College’s parent communication. Queue control will be implemented at the canteen and throughout the College as required. 

2 

13 October 2020 

“Spread the Word not the Disease” 

The leadership team will provide updates to educate all staff and students advising: 

• if feeling unwell to stay at home and notify the College. 

• guidance and recommendation to wash or sanitize hands regularly throughout the day with gel sanitizers/alcohol based hand sanitizer available throughout the College and in the College bus and College owned vehicles. 

• wash hands for 20 seconds with soap and water and dry hands properly. 

• 1.5 meters social distancing. 

• not to share pens or equipment with regular cleaning using disinfectant wipes. 

• do not share food or drinks. 

• upon entering the College/classroom/office use hand sanitizers provided. 

• training in any Personal Protective Equipment (if required). 

• CECV, Department of Education and Department of Health information updates as they become available. 

Social Distancing 

The CECV and the Department of Education state the 1.5 meters apart and 4 square meters per person requirements do not apply in classrooms for students. The College workforce will be supported to practice physical distancing, but physical distancing is not considered necessary between students. Whilst maintaining a physical distance of 1.5 meters will not always be practical in education settings, physical distancing is important between adults. Face Masks must be worn when social distancing cannot be maintained in close spaces and interaction cannot be avoided. 

Signage 

Visual reminders will be displayed to remind both staff and students of the need for Face Masks, good hygiene and the need to maintain physical distancing. 

Student First Aid Management 

Staff will practice hand hygiene (gloves) and physical distancing. An ill student presenting to the office will be placed in an isolated space (sick bay) and contact will be made with the Parent/Guardian to collect their child as soon as possible. The student will be supervised via the sick bay camera. If there are other students in sick bay they will be removed to another area. 

After a student who displayed flu like symptoms has been in sick bay all surfaces will be immediately cleaned with alcohol disinfectant wipes or hospital grade disinfectant spray. Personal hygiene for staff includes wearing a Face Mask, disposable gloves, physical distancing and washing hands for 20 seconds. 

MEDICALLY VULNERABLE STAFF AND STUDENTS 

Parents/carers of students with complex medical needs (including those with compromised immune systems), should seek advice from the student’s medical practitioner to support decision-making about whether on-site education is suitable, noting that this advice may change depending on the status of the COVID-19 pandemic in Victoria. 

For vulnerable students they are to contact the Assistant Principal (Students) and a learning plan developed. 

Staff who meet the criteria set by the Victorian Chief Health Officer do not have to return on-site. Affected staff must make alternative arrangements with the Principal. The criteria to be met is as follows: 

• staff aged 70 years and over; 

• staff aged 65 years and over and who have chronic medical conditions; 

• staff members of any age and have a compromised immune system; and 

• Aboriginal and Torres Strait Islanders who are aged over 50 with chronic medical conditions. 

STAFF AND STUDENT WELLBEING 

The College wellbeing team will provide programs and support for students. The Employee Assistance Program is available for staff use. 

MANAGING A POSSIBLE COVID-19 DIAGNOSIS 

Management of a possible diagnosis is based on advice from government departments, the CECV and the Department of Education. 

MANAGING A CONFIRMED COVID-19 DIAGNOSIS 

The College will follow the guidance of the CECV, DHHS and DET to manage and respond to reported cases of COVID-19. 

COVID-19 is a notifiable disease in Victoria. People who are confirmed with COVID-19 will be interviewed by DHHS (for contact tracing purposes). COVIDsafe data will be uploaded (if available) as requested by a health official. 

 The Covid-19 Management Plan provides guidance to the College community on how the College is managing the risk of the spread of the COVID-19 virus. The College is committed to providing a safe environment for all staff, students, parents, contractors, volunteers and visitors. 

The management plan will be updated as necessary based on advice from government departments, by the Department of Health (DHHS) Catholic Education Commission Victoria (CECV) and the Department of Education (DET). 

MANAGING INFECTION CONTROL 

Facilities 

Cleaning and disinfecting will be done on a regular and thorough basis in accordance with the CECV, Department of Education and public health authority guidelines. Frequently touched surfaces and objects will be progressively cleaned throughout the day to ensure that the risk of transmission is reduced for high-touch surfaces. This regular cleaning will include the College bus and vehicles. 

Students are required to bring their own water bottles with bubble taps not in use. 

Air flow will be increased by College doors remaining open where possible, weather permitting, noting that security will be maintained. 

Personal hygiene products including sufficient soap and hand sanitizer will be available and adequately re-stocked in each classroom and staffing areas. Students will be encouraged to bring their own personal supply of hand sanitizer. 

Restructuring the staffing areas layout to achieve physical distancing has taken place with common use objects such as photocopier signage and hand sanitizer provided for use prior and after photocopying. 

Playground equipment (climbing frame) has been cordoned off. 

There will be no community use of the College sport facilities until further notice. 

Administrative Controls 

Staff, students, contractors, volunteers and visitors must wear a Face Mask while on school grounds and while traveling to and from school. This must be a Face Mask; it cannot be a bandana. Staff are not required to wear a Face Mask while teaching unless they wish to do so. Face Mask breaks can be taken for a short time, and may occur when eating and drinking, but should then be put back on as per the DHHS guidelines. 

Limiting the number of students and staff on the College grounds at any given time in one area, briefings and staff meetings will remain online or with physical distancing in place if face to face. 

Staggered release times for students as outlined in Parent communication updates. When children are being dropped off at school, parents are requested not to leave their vehicle when on College property. Adults should not be congregating in groups while dropping off or collecting their children. 

Excursions and camps are unlikely to be approved by the College Leadership Team unless there is no alternative for learning to occur. If a camp or excursion is authorized it will be held within COVID-19 guidelines. COVID-safe Management Plans for any camp or excursion venue will be reviewed to ensure a COVID-safe environment. Teachers can take students on excursion using the College equipment such as bikes, canoes or surf boards. The activities will be undertaken in the open environment. Contact and Non-Contact Sports are permitted outdoors. There will be no interschool activities including sports for the remainder of the year. 

Music classes will be adapted so that blown instruments are not used during lessons. The College choir, the Emmanuel Singers, will be unable to rehearse or perform together this term except online. 

The annual Awards event, Y12 Valedictory and Graduation will proceed but it will be in a virtual live-stream format unless restrictions ease. School assemblies will not occur. 

A record of all visitors will be maintained. All staff, contractors, visitors and parents are encouraged to download and activate the Federal Government COVID-19 safe app. Visitors and parents are encouraged to make contact via the phone or email rather than present on site. 

Social distance signage will be visible together with hand sanitizers for all people on each campus. 

Hand sanitizers will be placed in the College bus. Social distancing applies with seating arrangements. 

On-line lunch orders recommended to parents/students as outlined in the College’s parent communication. Queue control will be implemented at the canteen and throughout the College as required. 

2 

13 October 2020 

“Spread the Word not the Disease” 

The leadership team will provide updates to educate all staff and students advising: 

• if feeling unwell to stay at home and notify the College. 

• guidance and recommendation to wash or sanitize hands regularly throughout the day with gel sanitizers/alcohol based hand sanitizer available throughout the College and in the College bus and College owned vehicles. 

• wash hands for 20 seconds with soap and water and dry hands properly. 

• 1.5 meters social distancing. 

• not to share pens or equipment with regular cleaning using disinfectant wipes. 

• do not share food or drinks. 

• upon entering the College/classroom/office use hand sanitizers provided. 

• training in any Personal Protective Equipment (if required). 

• CECV, Department of Education and Department of Health information updates as they become available. 

Social Distancing 

The CECV and the Department of Education state the 1.5 meters apart and 4 square meters per person requirements do not apply in classrooms for students. The College workforce will be supported to practice physical distancing, but physical distancing is not considered necessary between students. Whilst maintaining a physical distance of 1.5 meters will not always be practical in education settings, physical distancing is important between adults. Face Masks must be worn when social distancing cannot be maintained in close spaces and interaction cannot be avoided. 

Signage 

Visual reminders will be displayed to remind both staff and students of the need for Face Masks, good hygiene and the need to maintain physical distancing. 

Student First Aid Management 

Staff will practice hand hygiene (gloves) and physical distancing. An ill student presenting to the office will be placed in an isolated space (sick bay) and contact will be made with the Parent/Guardian to collect their child as soon as possible. The student will be supervised via the sick bay camera. If there are other students in sick bay they will be removed to another area. 

After a student who displayed flu like symptoms has been in sick bay all surfaces will be immediately cleaned with alcohol disinfectant wipes or hospital grade disinfectant spray. Personal hygiene for staff includes wearing a Face Mask, disposable gloves, physical distancing and washing hands for 20 seconds. 

MEDICALLY VULNERABLE STAFF AND STUDENTS 

Parents/carers of students with complex medical needs (including those with compromised immune systems), should seek advice from the student’s medical practitioner to support decision-making about whether on-site education is suitable, noting that this advice may change depending on the status of the COVID-19 pandemic in Victoria. 

For vulnerable students they are to contact the Assistant Principal (Students) and a learning plan developed. 

Staff who meet the criteria set by the Victorian Chief Health Officer do not have to return on-site. Affected staff must make alternative arrangements with the Principal. The criteria to be met is as follows: 

• staff aged 70 years and over; 

• staff aged 65 years and over and who have chronic medical conditions; 

• staff members of any age and have a compromised immune system; and 

• Aboriginal and Torres Strait Islanders who are aged over 50 with chronic medical conditions. 

STAFF AND STUDENT WELLBEING 

The College wellbeing team will provide programs and support for students. The Employee Assistance Program is available for staff use. 

MANAGING A POSSIBLE COVID-19 DIAGNOSIS 

Management of a possible diagnosis is based on advice from government departments, the CECV and the Department of Education. 

MANAGING A CONFIRMED COVID-19 DIAGNOSIS 

The College will follow the guidance of the CECV, DHHS and DET to manage and respond to reported cases of COVID-19. 

COVID-19 is a notifiable disease in Victoria. People who are confirmed with COVID-19 will be interviewed by DHHS (for contact tracing purposes). COVIDsafe data will be uploaded (if available) as requested by a health official.